As part of our recruitment and pre-employment screening, we will collect the following personal information about you (items underlined and in bold are sensitive personal information). Sensitive personal information, if leaked or illegally used, may affect your personal rights and interests, such as infringing on your dignity or endangering your personal or property safety. We are committed to keeping your personal information strictly confidential and, in accordance with national laws and regulations, adopting measures to protect the security of personal information, such as encryption, anonymization, de-identification, and access controls:

• Basic personal details: Name, commonly used name, nationality, phone number, email address, gender, age, date of birth, home address, postal code, language and skills
• Online identity information: Account password
• Property information: Salary statements and transfer records for the past 6-24 months, tax/social security records
• Education and work information: Position, job level, work location, employment date, contract term, salary, company name, employment start and end dates, work experience, educational institution, degree, diploma, degree certificate, enrollment date, graduation date, education type, major, education level, degree conferment date
• Identity information: ID number, passport number, copy of ID, information on specific identity and disabilities, personal photo, work and residence permit (for foreign nationals only)
• Health and physiological information: Medical examination report (for factory roles only), health certificate (for factory roles only)
• Other information: Answers to application stage questions, other job-related personal information you provide

If we ask you to provide special categories of information, you may decide whether to provide it. If you decide not to share such information, please be assured this will not affect your application.

When we ask you to provide other types of personal information, you may also choose not to provide it. However, if you decide not to provide your personal information, we may not be able to assess or consider your application.

If you provide us with someone else’s personal information, such as your spouse or referee, please make sure you have obtained their separate consent before disclosing their information to us.

 

We will collect your information directly when you:

• Create an account and profile on the Haleon employment portal
• Share or use your social media profile to access the Haleon employment portal
• Sign up to receive public job advertisements
• Share your resume with us via the Haleon employment portal or other means
• Participate in interviews, assessments, or recruitment exercises

We also collect information from other sources:

• Recruitment agencies
• Third-party recruitment websites
• Companies conducting pre-employment screening for us
• Your colleagues and/or managers (when they provide references)

We will collect information from public sources:

• If permitted by law, we will collect your personal information from public sources. We may use such sources to verify your license or complete any checks required to comply with relevant laws.

 

We will only use your personal information for the purposes described in this Privacy Notice or for purposes reasonably compatible with those described. We cannot and will not use it for other purposes without your permission, unless we have a legal right or obligation to do so.

Considering Your Application

We will use your personal information for the following purposes:

• Responding to your application. If someone else refers you to us or we obtain your information from other sources, we will use your personal information to contact you and inform you about our recruitment process
• Creating a profile for you
• Assessing your profile’s suitability for the position you applied for
• Evaluating all candidates and creating a shortlist
• Conducting interviews and assessments during the recruitment process

Conducting Pre-Employment Screening (if we decide to hire you)

We will use your personal information to:

• Verify your background, references, and other information, as permitted by law. We will share your personal information with companies conducting these checks for us
• Conduct occupational health checks (if applicable)
• Prepare employment offers and other documents used in the pre-contract stage of the recruitment process

Including You in the Haleon Talent Pool (based on your additional consent)

We will use your personal information to:

• Consider your eligibility for current or future job opportunities at any Haleon company or affiliate. This means your information will be shared with other Haleon entities
• Inform you about job opportunities or ask you to update your profile

Managing and Improving Our Recruitment Process and Related Business Operations

We will use your personal information to:

• Manage the security of our networks and information systems
• Maintain records related to the recruitment process
• Measure our recruitment process to ensure compliance with fair employment practices
• Prepare and execute management reports and analytics related to the recruitment process, including analysis and metrics

Other Purposes

We will use your personal information to:

• Comply with applicable laws and regulations.
• Respond to requests from competent public authorities.
• Inform you of changes to our terms, conditions, and policies.
• Exercise potential, threatened, or actual legal claims or protect Haleon from such claims.
• Protect the vital interests of Haleon, yourself, or others.
• Provide work-related accommodation or health and insurance benefits for you and your family.
• Assess Haleon’s progress in achieving diversity recruitment goals for equal opportunity monitoring and reporting.
• Respond to and address your inquiries or requests.
• When we sell, transfer, or assign all or part of our business.